Completing an Appendix E/Multistate Project Participation Form
Who Enters Appendix E Information?
participants with Experiment Station or Extension (AES or EXT) Appointments: We recommend you contact your Station
Director's office before completing an Appendix E form in NIMSS. Please refer to
Appendix E Regional Requirements to view what information is needed for
each type of project in each region.
participants (ARS, Industry, other university, etc.):
There are two ways these
participants can be added to a participant list:
- The Administrative
Advisor of the project can enter any non-SAES participants. The
AA should send the participant a hard copy of the
Appendix E form. Next, the participant returns the hard copy
Appendix E to AA, who then enters the
information into NIMSS. Again, please refer to
Appendix E Regional Requirements to view the necessary information
for each type of project in each region.
- If the Administrative Advisor is
unavailable, you may also send a completed Appendix E form to the NCRA office (Appendix E form). The NCRA
assistant director will enter it into NIMSS.
How to Enter the Information Into
**Non-LGU participants, please DO NOT complete below steps; your Appendix E will get lost in the system. Please contact the NCRA Office for assistance.
You can watch the NIMSS Virtual Training located within the "Help" section of NIMSS or
follow the instructions below.
- Go to the National Information Management
Support System at
- Insert your login and password.
- If you don't have a login, you'll need to register by
clicking the "register" button on the login screen. If you have already
registered but have forgotten your login/password, click the "Track ID"
button to have it sent to your email address.
- Once you have signed into the system, in
the green navigation bar, mouse-over “Participants” and choose “Draft/Edit
Participant Info” from the dropdown menu. From the submenu, select
- Select the appropriate region and project number.
Select the correct station and participant name, if it's not already shown.
If you are the official station representative click on box (if not, leave blank)
Enter your percentages for Scientific Year, Professional Year, and Technical year as values < 1.0, where 1.0 = 100%. If you don't know what these are, please just enter 0.1 in the Scientific Year box and leave the others blank.
Enter your KA, SOI, and FOS codes. If you don't know them, you can look them up by clicking the title/link above each box. You must put a value in each box (i.e. if you have a KA, you must also have a SOI and FOS value or NIMSS will give you an error message)
If you have an Extension appointment, you should also enter your FTE (full time equivalent, as a percentage < 1.0, where 1.0 = 100%) and KA codes.
Finish by selecting "Submit.” This sends the Appendix E to your Station Director for approval and then
notifies the AA and NIFA that the participant needs final approval.
- For a new/renewing proposal
(not yet approved), fill out the form using Project Number "NC_TempXXXX"
(may also use also NCCC_TempXXX, NCERA_TempXXX). You should have been
notified as to what number to fill in for "XXXX".
- For approved projects,
enter the approved project number (NCXXXX, NCCCXXX, NCERAXXX, NCACXX,
*Please note that if minor changes need to be made to
participants already in the system (i.e. typos, email entry, etc…), it may be
best to contact the system administrator, Christina Hamilton (firstname.lastname@example.org).
She can make any minor corrections, without letters being sent out to NIFA,
CRIS, Station Directors, etc…