MINUTES

NORTH CENTRAL REGIONAL ASSOCIATION OF
STATE AGRICULTURAL EXPERIMENT STATION DIRECTORS

One Hundred Sixty-Eighth Meeting
September 22, 2003
Ritz-Carleton Hotel
Dearborn, MI

Sunday Sept 21, 2003

NRSP Review Committee meeting, 10:30am-5:00pm

Registration and Reception, 6:00-10:00pm

Monday Sept 22, 2003

MRC Meeting, 7:15am-8:00am

NCRA Meeting, 8:00am-12:00pm

  1. Call to Order
  2. Attendance: Steve Pueppke (IL); Randy Woodson and Marshall Martin (IN); Wendy Wintersteen (IA); Forrest Chumley (KS); Ian Gray, Gary Lemme, Jan Bokemeier, and Doreen Woodward (MI); Phil Larsen, Bert Stromberg, and Sarah Greening (MN); John Gardner (MO); Darrell Nelson and Nancy Betts (NE); Virginia Clark Johnson and Ken Grafton (ND); Steve Slack, David Benfield, John Allred, and Bill Ravlin (OH); Kevin Kephart (SD); Margaret Dentine (WI); Mary Ann Rozum(CSREES); Daryl Lund and Nicole Nelson (NCRA).

  3. Approval of July 2003 Minutes - Approved
  4. Adoption of the Agenda
  5. NCRA Chair's Report - Phil Larsen
  6. Executive Director's Report - Daryl Lund
    1. NCRA Office Activities
    2. ESCOP Activities
    3. NASULGC Activities
    4. Other Professional Activities
    5. FY05 Research Needs and Impact Statements
  7. MRC Report - Margaret Dentine
    1. Approval of NCT199 (formerly NC174)
    2. NCRA Strategic Plan - Marshall Martin
    3. Approval of NC1100, Rural Development Center
    4. Request from NCR101 to hold a meeting outside of the country
    5. NCR197 requests a 1-year extension
  8. NCRA Naming Committee - Nancy Betts
  9. Joint State Initiatives
    1. Dairy - Wendy Wintersteen
    2. Potato - Ken Grafton
    3. Turf - Steve Pueppke
    4. Midwest Regional Workshop - Gary Lemme
  10. ESCOP
    1. NRSP Review Committee - Gary Lemme
    2. ESCOP Activities - Ian Gray
    3. Budget and Legislative Committee - Darrell Nelson
    4. NIAS - Darrell Nelson
  11. CSREES - Mary Ann Rozem
  12. Nominations Committee-Bert Stromberg
  13. Resolutions - Marshall Martin (no resolutions)
  14. Announcements-All
    1. March 2004 Joint Meeting with Southern Region - Daryl Lund
  15. Summary and Review of Assignments-Phil Larsen

AGENDA BRIEFS

Agenda Item 4: NCRA Chair's Report- Phil Larsen

There has been limited activity since the July meeting. The Executive Committee met to set the agenda for the Dearborn meeting. In addition to regularly scheduled agenda items there will be discussion on joint state initiatives and on revising the names of regional committees.

Planning continues for the March joint meeting with the Southern Region. Wendy Wintersteen, Marshall Martin, Daryl Lund, and Nikki Nelson are on the planning committee. The meeting is scheduled for March 28-31, 2004 in Orange Beach, AL.

Action requested: Information only.

Agenda Item 5: Executive Director's Report July - September 2003 - Daryl Lund

a. NCRA Office Activities

b. ESCOP Activities

c. NASULGC Activities

d. Other Professional Activities

e. FY05 Research Needs and Impact Statements:

The NCRA Office has identified and selected multistate research NC and NCR projects to develop impact and research needs statements in support of the FY 05 budget request. The following email and attachment were sent out to the selected committees' Administrative Advisors:

Congratulations!  The project for which you are the AA has been selected to develop an impact and research needs statement in support of the ESCOP request for the FY 05 federal budget.  In a previous email I informed you of the following:

At the July meeting of the BAC, the overall themes supporting the FFY 05 budget were established. The four themes the BAC/BRT will use in support of the USDA/CSREES budget are: (1) HEALTHY SOCIETY: Understanding the links between human health and nutrition, with a particular emphasis on the problem of obesity, (2) NATURAL RESOURCES SECURITY: Protecting natural resources from natural or introduced threats, (3) ENVIRONMENTAL STEWARDSHIP: Enhancing environmental stewardship through new agricultural technologies and approaches, and (4) PRODUCT-BASED AGRICULTURE: Helping American agriculture transform itself from a primarily commodity-based to a product-based system.

In addition, the BAC/BRT will develop appropriate initiatives for funding from the Department of Homeland Security. The exact nature of these initiatives will become more defined as DHS gets its priorities established. The BAC/BRT has begun to identify teams to serve as resources when the BRT writers begin the process of putting together the one-pagers in support of the budget recommendations for USDA, DHS and other federal agencies (the documents, for example, used by the CARET delegates in March).

The time frame for writing the support documents is between the NASULGC meeting and December 10 with final copy coming immediately after the President releases his FY 05 budget (early February).

To assist the resource teams and the writers, at the appropriate time the B/L Committee will request that the NIAS prepare a document in anticipation of a homeland security initiative by working with Academic Programs, Extension and International Programs to identify funding needs.

To support the themes identified by BAC/BRT within the USDA CSREES budget, the B/L Committee is encouraging each Agricultural Experiment Station to prepare statements that identify impacts and research needs (i.e. what would you do within the project if additional resources were available). In addition, the Committee has asked the Executive Directors to generate statements that support the themes using the multistate research portfolio. The EDs are using the following process: (1) Each ED will categorize the multistate research portfolio of research projects and information exchange groups/coordinating committees into the four themes and agrosecurity, (2) The EDs will select several projects from each theme and each region to develop impact and research needs statements, (3) Working with the project members, 1-2 pagers of impact and research needs will be generated for the selected projects, and (4) The impact and research needs statements will be available to the writing and resources teams for possible use in support of the FY 05 budget request from BAA.

Although still under discussion, it is suggested that each impact and research needs statement follow a consistent outline such as:

Theme: the title of one of the four themes or agro-security that this project impacts
Issue: Statement of the problem being addressed by the project
Resolution: Statement of how this project is contributing to a solution to the problem Impact: Statement of the impact of this project (impact, not just outputs and outcomes) Research Needs: Statement of the research needs that could be addressed with more resources (not necessarily USDA funds)

Finally, using this same information, the writers may also develop support documents for use with federal funding agencies outside USDA and DHS (for example, DHHS, DOD, DOE, EPA, NASA, NOAA, etc.).

Also in the August 29 email to you, the following was included:

Discussion at the BAC meeting suggested the following characteristics of impact and research needs statements: "(1) help funders realize funding in this area is an investment and will have a payoff, (2) help funders realize agriculture is science based, (3) themes should resonate with the agricultural constituency (broadly defined i.e. who are the stakeholders), and (4) do not limit the view of natural resources to production agriculture." Furthermore, the paper on preparing the SAES-422 should be consulted as the impact statements are prepared (see http://www.wisc.edu/ncra/SAES422Revised1.htm).

Since most of your projects have prepared SAES-422 for your annual reports, that is a good starting point for preparing these statements. In addition, Nicole Nelson, Administrative Assistant for the NCRA, will work with you in preparing these statements.

Nikki is anxious to support your efforts and those of your committee members.  We want to emphasize that this is not an assignment for the AA but rather an opportunity for the project members to demonstrate the impact and identify research needs in the area of the project and theme area.  You will note that we selected an NC project and an NCR project in each of the five categories (see attachment).  Your project may contribute to more than one theme area but we do want you to emphasize the area for which the project was chosen.  If the category we have the project in is inappropriate in your opinion, please contact me.

The following is the timetable:
(1) by September 26-Notify the chair of the project that the project has been selected to develop an impact and research needs statement in support of the ESCOP/BAA priorities for the FY 05 budget.
(2) by October 10-Identify the drafting team from the project.  Have the drafting team examine the contents of this email and the document on writing an SAES-422 (http://www.escop.msstate.edu/archive/SAES422preparation.htm).  Inform the drafting team of Nikki's (nnelson@cals.wisc.edu) offer to assist.
(3) by October 31-Submit impact and research needs statement to Daryl Lund (dlund@cals.wisc.edu).  The statement should be between one and two pages in length.  We will seek the assistance of several of the NC station Communications units to review the statements and work with the writing teams.  We want to review the statements from all the regions at the NASULGC meeting in New Orleans November 15 - 18.

Thank you for your efforts on behalf of the Experiment Station family.  This is a really important effort to demonstrate that Congressional support to increase funding to the base program (Hatch) and to these specific areas of research is warranted.

Attachment:

Selected Projects for Impact Statements

Category

Project Numbers

Title

AA

Email

1) NATURAL RESOURCES SECURITY: Protecting natural resources from natural or introduced threats

NC218

Assessing Nitrogen Mineralization and Other Diagnostic Criteria to Refine Nitrogen Rates for Crops and Minimize Losses

G. Lemme

lemme@msu.edu,

NCR13

Soil Testing and Plant Analysis

K. McSweeney, WI

kmcsweeney@cals.wisc.edu,

2) HEALTHY SOCIETY: Understanding the links between human health and nutrition, with a particular emphasis on the problem of obesity

NC219

Using Stage Based Intervention to Increase Fruit and Vegetable Intake in Young Adults

D. Savaiano, IN

savaiano@cfs.purdue.edu,

NCR65

Social Change in the Marketplace: Producers, Retailers, Consumers

M. DeLong, MN

mdelong@umn.edu,

3) ENVIRONMENTAL STEWARDSHIP: Enhancing environmental stewardship through new agricultural technologies and approaches

NC202

Characterizing Weed Population Variability for Improved Weed Management Decision Support Systems to Reduce Herbicide Use

R. Woodson, IN

woodson@purdue.edu,

NCR189

Air Quality Issues Associated with Animal Facilities

B. Ravlin, OH

ravlin.1@osu.edu,

4) PRODUCT-BASED AGRICULTURE: Helping American agriculture transform itself from a primarily commodity-based to a product-based system

NC140

Rootstock and Interstem Effects on Pome- and Stone-Fruit Trees

I. Gray, MI

maesdir@pilot.msu.edu,

NCR199

Implementation and Strategies for National Beef Cattle Evaluation

D. Schaefer, WI

dmschaef@facstaff.wisc.edu,

NRSP8

National Animal Genome Research Project

M. Dentine, WI

mrdentine@cals.wisc.edu,

**Homeland security**

NC170

Mediating Exposure to Environmental Hazards Through Textile Systems

M. Winter, IA

mwinter@iastate.edu,

NCR197

Agricultural Safety and Health Research

M. Martin, IN

marshallmartin@purdue.edu,

Action taken: Based on feedback received at the NCRA Meeting, several of the committees have changed or will be changing on the chart above. Please see chart for changes.

 

 

Agenda Item 6: MRC Report - Margaret Dentine

a. Approval of NCT199 (formerly NC174)

Background:

In August 2003, Kevin McSweeney, AA of NC174, submitted a request on behalf of his committee to become an NCT project.  The project's current title is, "Management of Eroded Soils for Enhancement of Productivity and Environmental Quality" and it is scheduled to terminate Sept 30, 2003. After receiving support from both the Wisconsin and Ohio Experiment Stations, the NCRA Office distributed a ballot to the North Central Experiment Station Directors to vote on approval of the new NCT.  Upon final tally of the ballots, the NCT project was approved by a majority vote.  The new NCT project will be NCT199.

Action Requested: Approval of NCT199 (NC174).

Action Taken: Approved.

b. NCRA Strategic Plan - Marshall Martin

 Background:
At the Summer meeting the following action was taken by the NCRA regarding NCRA priorities (Strategic Plan ): 

Discussion regarding the next steps will take place at the September 2003 meeting.  A sub-committee may be formed.  There was a suggestion to point out to NCT committees that these priorities exist and should be considered as the NCT prepares a new proposal (Appendix A-1 in the NCRA Guidelines); it may be desirable to have these ideas included in the writing.  When discussing the next steps in the strategic plan, we may want to wait to hear about the national plan of work.  The strategic plan may be a common theme to discuss with the Southern Region in March 2004.  The MRC recommends that we discuss how to make priorities more visible in our processes and/or reassessment processes.

Currently multistate research projects and agricultural experiment stations report against the GPRA goals. In August USDA-CSREES sent a communiqué to the agricultural experiment station directors indicating that there would be a two-year extension on the current 5-year Plan of Work. Each experiment station must submit a Plan of Work Update by April 1, 2004. The two-year extension will give CSREES time to incorporate recommendations from the Office of the Inspector General and develop a web-based submission system for the Plan of Work and annual reports. It is expected that the new guidelines will include the recently proposed Bush Administration goals that vary slightly from the current GPRA goals.

The question before the Multistate Research Committee is what goals and priorities should be addressed when new or revised multistate research projects are submitted for review by the NCA's and the MRC. It is recommended that during the two-year extension period proposed by CSREES the current GPRA goals should be addressed, and each proposal should provide a clear indication of which priority and crosscutting research issues of NCRA are being addressed. A list of the GPRA goals as well as priority and crosscutting research issues may be found on the NCRA website (http://www.wisc.edu/ncra/NCRA-ESCOP-CSREESpriorities.htm#NCRA).

This recommendation takes into account the current guidelines under which each Plan of Work is formulated and executed.  Furthermore, it takes into consideration that there could well be changes in the specifics of the goals and objectives as promulgated by CSREES.  Within two years those potential changes would be known.   In the meantime NCRA is asking the writers of project proposals to place their project in the context of the national goals and objectives (GPRA) while at the same time positioning the project within the framework of the crosscutting themes of the NCRA. 


Action Requested:  It is recommended that during the two-year extension period proposed by CSREES the current GPRA goals should be addressed, and each proposal should provide a clear indication of which priority and crosscutting research issues of NCRA are being addressed.

Action Taken: Action Approved

c. Approval of NC1100, Rural Development Center

Background: A proposal by NC1100 was approved by the NCRA at the July 2003 meeting. However, the proposal has been disapproved by CSREES. Cornelia Flora, director of the Rural Development Center, was asked to contact Gary Cunningham for guidance on revising the proposal again. The NCRA Office, before this meeting, received a revised copy.

Action Taken: The MRC saw no significant changes from the original proposal. Thus, the new proposal was not approved by the NCRA, and the new submission date will be January 1, 2004. Wendy Wintersteen and Jan Bokemeier will work with Cornelia Flora to submit another revised proposal by this date. The NCRA Office will contact CSREES to switch the funding back to NC100 until a new proposal is approved.

d. Request from NCR101 to hold a meeting outside of the country

Background: The AA of NCR101 submitted a request to hold a meeting in Australia. The request was accompanied by valid justification, including other sources of funding.

Action Taken: The committee is welcome hold the meeting in the requested location. However, the NCRA Office will remind NCR101 that funding is up to the discretion of individual station directors for all meetings.

e. NCR197 requests a 1-year extension

Background: In 2000, NCR197 was approved for a 4-year term. Thus, the project technically terminates Sept. 30, 2004. The AA, on behalf of the committee, has submitted the request for a 1-year extension. The committee needs to know as soon as possible if the extension is granted so that they may submit a new proposal, if needed, by Dec. 1. The NCA committee to approve the extension, NCA16, luckily meets at the end of October.

Action Taken: The NCRA Office will send the request for extension to NCA16 for review. The extension is approved by the NCRA for a conditional 1-year extension pending NCA approval.

Agenda Item 7: Proposal for re-designating North Central Multistate Committees Information Exchange Committees and Writing Committees - Nancy Betts

Background:

At the July 9, 2003, meeting hosted by Purdue, Nancy Betts, Forrest Chumley, John Gardner and Daryl Lund agreed to examine the NC Multistate Committee designations and to recommend changes in the designations as needed to improve understanding.

After examining the Guidelines for Multistate Research Activities, comparing designations used by the other regions, and the difficulties each of us has encountered in trying to explain differences between committees to faculty at our institutions, we proposed the following:

Proposal 1:

Current designation for Multistate Research Coordinating Committee and Information Exchange Groups, NCR, be changed to NCIEG

 Rationale:

 The "R" in NCR suggests "research" however an NCR is not intended to be a traditional research project. Our designation for research is NC. By its description, the NCR is intended as a mechanism for a broad group of interested parties to share information on a particular topic and to develop recommendations for research needs.

"NCIEG" clearly identifies the activity as an Information Exchange Group.

Proposal 2:

Current designation for the temporary committee responsible for developing a proposal for a new/revised Multistate Regional Project, NCT, be changed to NCDC

Rationale:

The "T" in NCT suggests a "technical" committee however the NC committees are technical committees. The North East and Western Regions designate these committees as NE-Ad Hoc Technical and Western- ad hoc Technical Committees. This designation is too long.

"NCDC" more clearly identifies the activity as a Development Committee.

Thus, the changes would be:

Current

New

NC

NC

NCR

NCIEG

NCA

NCA

NCT

NCDC

NRSP

NRSP

 

We would like to thank Daryl Lund and Nikki Nelson for arranging all teleconferences and providing much needed input.

Action Requested: Adoption of the recommended changes and implementation of the new names effective immediately.

Action Taken: The NCRA adopts the recommendation of the Committee and it is to be implemented October1, 2004. However, this topic will be re-visited in March 2004 after the topic has been brought to the other regional associations. Reasons for the delay include deep rooting of committees to the known nomenclatures, funding expectations, and a request to move toward national collaboration on a uniform nomenclature system.

The NCRA Office will post the regional committee nomenclatures on the NCRA website for easy access and comparison.

 

Agenda Item 9: ESCOP - Ian Gray, Gary Lemme and Darrell Nelson
A thorough report on these ESCOP activities is given in the agenda briefs on the same topics in the ESS agenda (NRSP Review Committee, ESCOP Activities, Budget and Legislative Committee and NIAS).  We would be happy to address any questions on these topics.

Item 9d: NIAS Report - Daryl Lund and Darrell Nelson

Please see the following memo from Terry Nipp:

To: All Experiment Station Directors

From: Terry Nipp, NIAS Executive Director

Topic: NIAS Member meeting.

On August 23, 2003, D.C. Coston sent an email announcing that NIAS would have a meeting concurrent with the Experiment Station Section meeting on September 22, 2003.  All Experiment Station Directors are members of NIAS.  He provided an agenda and a draft copy of the NIAS By-Laws, which will be reviewed at the meeting.

This morning, the NIAS Board of Directors approved a report on NIAS activities in 2003 and potential activities in 2004, which will be presented at 2:25 pm on the 22nd.  A copy of that report can be accessed at
http://www.agriculturalsecurity.homestead.com/index.html.  A link to his site will also be added to the ESS Section Agenda, for your convenience.  Please add this to the list of "fun things to read on the plane on your way to the meetings."  Please let us know if you have any questions regarding the report. 

Agenda Item 10: CSREES Report - Mary Ann Rozum

Agenda Item 11: Nominations - Bert Stromberg

Follow-up from Summer meeting:

Committee

Previous Administrative Advisor

New Administrative Advisor

NC174

R. Rowe, OH

R. Rowe, OH

NC224

D. Savaiano, IN

M. Martin, IN

NC227

D. Vanderholm, NE (retired)

F. Chumley, KS

NCR65

D. Andrews, OH

M. Delong, MN

NCR173

replace M. Chippendale by

March 2004

TBA

NCR174

D. Nelson, NE

Ed Nater, MN

NCR180

G. Hoffman, NE

K.C. Ting, OH

Committee

Outgoing

Incoming

NCRA Chair

P. Larsen, MN

W. Wintersteen, IA

NCRA Chair Elect

W. Wintersteen, IA

S. Slack, OH

Rural Development Center

P. Jensen, ND

P. Jensen, ND

W. Wintersteen, IA

NCRA MRC Chair

M. Dentine, WI

M. Martin, IN

 

Agenda Item 13: Announcements

  1. March 2004 Joint Meeting with Southern Region - Daryl Lund